Request For Approval - Education Travel (Form 1)

Request For Approval - Education Travel (Form 1)
Section I - General Information
Employee Name

First NameLast Name
Employee Email
jdoe@alcornschools.org
Location
Approver Email Location
Approver Email
example@example.com
Name of Meeting or Conference
Example: MASS Conference
City/State of Meeting or Conference
Example: Jackson, MS
Travel Start Date

MonthDayYear
Date of Departure
Travel End Date

MonthDayYear
Date of Return
Out-of-State Travel?

NoYes
I will submit a travel expense form for reimbursement:

YesNo

Special Funds
Travel with Designated Funding (if applicable)

Federal Programs (Authorized by Brian Phelps)Special Education (Authorized by Snookey Boren)

Estimated Transportation Expenses
Contact the ASD District Office at 662-286-5591 for District Vehicle availability.
Transportation Option (confirm availability first)
Estimated Miles Traveled (Roundtrip)
1. Estimated Fuel/Mileage Reimbursement
Receipts required for fuel purchases for District vehicle

Meal Expenses
ASD Receipt Guidelines
1. Receipt must be itemized. Credit card authorizations will not be accepted.

2. No alcoholic beverages will be reimbursed.

3. Receipt should include employee only.

4. Tip should not exceed 20%.
Number of Nights
Estimated Meal Expenses

Lodging Expenses
Every effort should be made to book lodging through the district office.

Details may be sent to Ginger Mills for reservations.

Call 662-286-5591 ext 1000 or e-mail gmills@alcornschools.org.
Lodging Option
3. Estimated Lodging Expenses
Go to preferred hotel website to estimate expenses.

Other Expenses
Expenses paid by the employee include the following:
- Taxi Fares
- Ride Share Fares
- Parking
- Tolls
- Other expenses paid by employee
Other Estimated Expenses Paid by Employee
Expenses paid by the district include the following:
- Car Rental
- Conference Registration
- Flights
- Other expenses paid by District
Other Expenses Expenses Paid by District

Total Estimated Trip Expenses

Review Total Expenses below for accuracy.
Total Expenses:

Notice
Requests for reimbursements should be signed and returned within one week of return date of travel.
Should be Empty: